Staff Handbook

Date created – 07/10/2019

Date reviewed – 07/10/2021

Next review date – 07/10/2022


Who’s who?

General School Organisation                           


Directed time                                 


Dress code                                      

General Administration                                    

Leave of absence and sickness                        

Health and Safety


Teaching and Learning                                     

Rewards and Sanctions                                    


Child protection policy (including cause for concern sheets)

Behaviour policy (including sanction summaries and incident forms)

Induction for new pupils

Staff code of conduct

Who’s Who?

Head  Teacher Beverley Blanchfield
Assistant Head teachersDave Weetman (Behaviour)
Christina Shanks
Emma Kennedy
Designated Child Protection OfficersEmma Kennedy –  Joanna Summers
Assessment Beverley Blanchfield
InterventionChristina Shanks
SENDEmma Kennedy
EAL                              Lynda Jackson
Subject Leaders
EnglishChristina Shanks
MathsRosalind smith
FSEmma Merrill
ICTDonna Foster
Geography                                                                   Rafia Mushtaq
History      Philippa Thornton
ScienceRebecca Gaskell
ArtKirsty Bryden
Design TechnologyJo Scott
MfLLynda Jackson
Careers and skills                                                        Joanna Graham
MusicHannah Whiteing
P.E.Michelle Lacken/ Stuart Gibson
PSHCE Nick Davenport
RE                      Maggie Webb
Well-being AmbassadorCharlotte Marshall/ Jacqui Emmett
PhonicsImogen Carne
Co-op CoordinatorHannah Whiting
School CouncilNick Davenport/ Hannah Whiting
IRIS LeadRebecca Gaskell
Administration Staff
Senior Administrator Natasha Browne(Finance, personnel, admissions)
AdministratorRachel Atha(dinner money, registration)
AdministratorLisa Fletcher(attendance)
Support staff team
Child Protection  Joanna Summers
AttendanceMelissa Chippendale
ICT SupportJacqui Emmett
EAL SupportNicola Macdonald
Behaviour supportIan Ingle
Site SupervisorJohn Smith

General School OrganisationSchool Routines

School begins for pupils at 9:00 and ends at 3:15

Morning Playtime:                                         10-25-10.40 = Year 6 and 4

                                                                        10:40 – 10.55  Year 1, 2, 3, 5 (There are rotas for playtime, please see staff notice board)

At the end of playtime staff on duty blow, the whistle and the children walk and line up in their designated spot. To avoid children arguing about where to be in the line, they should line up in alphabetical order. All class teachers should be outside promptly to meet their class.

Lunchtime:                                                      11:30 – 1:15 (Each year group has a 45-minute lunch break within this slot)

Each year group will have a dedicated time in the hall. During this time pupils must remain in the hall until it is time for them to go out onto the playground. Children who have packed lunch will have put them in a trolley which will be wheeled out to a designated spot; therefore children should not need to enter the classrooms during dinner time. At timetabled slots teaching assistants to join the children in the playground for fifteen minutes of either in the hall or outside at their playtime. All teachers should be outside promptly to meet their class 2 minutes before the end of lunchtime. staff can blow the whistle to signal the end of playtime.

Afternoon Playtime:                                      2:00 – 2:10 (Please see rotas for playtime)

(Year  1 only)

ASSEMBLIES 9.15 – 9.35 am

Monday                      –                      Whole school assembly (BB/ CS/ DW)                        

Tuesday                     –                     Whole school class led assembly or whole school singing (Weekly rota – parents invited)         

Friday                       –                      Whole school star pupil assembly (BB)


In accordance with the Teachers Pay and Conditions Document (TPCD), all teaching staff are contracted to work 1265 hours per year. These hours are directed by the headteacher and at Brownhill, the 1265 hours have been allocated as detailed within the directed time schedule. Please see the red folder for details The TPCD also outlines that additional hours of work are needed to ensure effective discharge of other duties such as planning and assessment.

Please note that all teaching staff must be in school from 8.30 am to 15.30 pm as a minimum and any variation to these times must be discussed with the headteacher.

Weekly meetings                                                                                                                    

Monday 8.45 am:                                              Whole staff briefing       

Wednesday (2 per month) 3.30 pm:         Teaching staff meeting

The following rotas and timetables can be found in the red folder or in the staffroom:

Break duties, Assemblies,  P.E/Hall time slots,  ICT suite timetable, Intervention provision,  PPA/ NQT timetable.

Also, staff are allocated display boards around the school to be changed each half term. (If unsure ask Kirsty Bryden)

Dress code

It is expected that staff will dress in a professional manner. Jeans of any colour are not to be worn. Staff need to consider their role in school and should not wear revealing clothes such as tops with shoestring straps or low cut tops.  Logos on clothing should be avoided. For health and safety reasons flip flop style footwear should not be worn. Leeds City Council advises that open-toe shoes or sandals should not be worn in school.

All staff and visitors should wear their identity badges whilst on the school premises as a safeguarding measure. Badges indicate to children, parents and visitors that you are a member of Brownhill staff. Children are taught that all known adults in school will have lanyards so it is important they are worn. Any adult in school without a badge should be challenged as they may not have permission to be on site.


Photocopying/printing – There are two main photocopiers which can be found in the staff room and outside the orange room. All printing from laptops will be collected from here.

Buying resources – Ask specific subject coordinators if you require any resources which you can’t find. An order can be requested through Natasha Browne for any resources that are needed that are not in school.

Letters to parents – Remember to have any letters checked with senior management prior to sending them out to parents.

We also use parent mail for contacting parents. (texting/email service)

Booking trips- You will need to speak to Bev if you are interested in booking any trips.  Risk Assessments will then need carrying out at least two weeks prior to the visit. Packed lunches for children who have free school meals will need to be ordered from the kitchen at least two weeks prior to the visit.

LEAVE OF ABSENCE AND SICKNESS                         

Staff absence procedures

  1. Reporting sickness absence: short term absences
  2.  If you are unable to attend the academy, you must notify the school before 8am.   
  3.  Unless you are physically unable to do so (e.g. hospitalised), it must be you making   the call
  4.  When you notify the academy*, you must speak to the Head teacher or the assistant head to report your absence**
  5.  When you inform the academy of the absence, you should give the following information:

i. The reason for the absence

ii. Confirmation of contact details

iii. Whether the absence is a result of an accident, injury or assault at work

 Where the absence continues or where the member of staff plans to return to work, the member of staff needs to contact the academy by 3.30pm and ensure they speak to the Head teacher or Assistant Head.

2. For absences of more than 7 calendar days

· The absence should still be reported as set out above.

· Regular communication will be arranged for the duration of the absence when you notify the academy

· A statement of fitness to work note is required

· The note should be received no later than the 8th day of absence***

· If more than 1 fit note is needed, the fit note should be received by the academy within 3 working days of the expiry of the previous note to ensure payment of occupational sick pay is not affected.

3. Returning from sickness absences

· You need to arrange a meeting with the Headteacher on the first day of your return.

· Ideally the meeting should take place on the first day of returning from your sickness absence

· When returning from a long term absence, the return to work meeting will include discussions around any support and adjustments that need to be in place. These meetings will normally take place with an HR representative present.

For all the information in relation to staff absence, please refer to the ‘Supporting Attendance policy’

*Please do not call the academy before 7.30 because there will be no one to take your call. ** If neither the headteacher nor the Assistant head is in school, you must speak to the office manager and if that fails, leave a message and call back later*** Doctor’s fit notes can only be accepted for sick pay purposes from the date they have been signed.


All staff have a duty to ensure that the health and safety of children, staff, parents, visitors and themselves are not compromised. It is important that you familiarise yourself with the Health and Safety policy and associated risk assessments  which can be found on the school network and will be sent annually to you via Parago for you to read and sign

It is also important that staff do not carry out any intrusive works to the fabric of the building including using nails or pins on walls.

If at any time you see any risks to health and safety you must alert the headteacher and/or the site supervisor.


Child Protection

Please remember when completing Cause for Concern forms on CPOMs that you do not need permission to complete a form. If you have a concern you have a duty to record it immediately and pass it on to Joanna Summer or Emma Kennedy. Please do not wait until lunchtime or the end of the day as there may be other information that you are not aware of and your concern might complete a picture.

If you should have any concerns about a member of staff relating to children’s safety and wellbeing you should complete the adult Cause for Concern proforma and pass it directly to the headteacher. If your concern is about the headteacher you should contact the chair of governors Ed Powell.

First Aid

Many teaching assistants should have basic first aid training we have 2 trained paediatric first aiders in school, Carole Mellor (KS2) Donna Dyson (EY/KS2)

Each classroom has a green first aid box.

Inhalers required by some children are stored at the main office.

Epi-pens can be found in the office on the top of the fridge. Boxes are clearly labelled with the photograph and name of the child.

There is also a folder within google that has a link through the red folder with pictures and details of children with medical conditions, please become familiar with these.

Fire Safety

You will need to familiarise yourself with fire exits for your class and where you will need to go in case of a fire.  This information will be on the wall in your classroom.


Art/D.T.                                  General resources are found in classrooms but if you need something specific ask Kirsty Bryden. Cupboard outside Year 5.

Backing paper                      Cupboards outside year 2.   

Maths resources                  Cupboards next KS1 library.

Science resources               Walk in the cupboard on the corridor between year 6 and year 3.

Geography/History/RE        Topic boxes found in the intervention room on shelves.

P.E.                                         Walk-in cupboard in the hall.

General stationery Each class is allocated general stationery at the beginning of the year if more is required see Natasha.

Books/files                             Cupboards outside Year 6 and Year 1.

ICT Software                          Teacher office at the side of the library. (See Jacqui Emmet)

Pupil Laptops                         laptop cabinets in  classrooms

Music                                      In cupboard next to KS1 photocopier


PoliciesAll policies should be available to read in the school’s shared area.  You can access this by logging onto google files and selecting the red folder 2021-22 folder. If you are unable to find a policy that you want to look at please see Bev.

Assessment Assessments are carried out each term in reading, GPAS, writing and maths.  These are then input onto O’track.  Dates will be set at the beginning of the year for assessment weeks with deadlines for inputting all data onto the network for analysis.

NTA assessments are used for Reading Writing and Maths.

Monitoring and Evaluation – Monitoring and evaluation will be carried out by leaders in the school, these will include lesson observation, work scrutiny, learning walks and pupil progress meetings (a prior notice will be given for each of these.) A copy of the schools monitoring schedule is available in the red folder.

DisplaysEvery classroom should have displays on the walls for English and Maths. It is also important that children’s work is displayed covering a variety of curriculum areas, all displays should be of a high standard and changed regularly. Displays should focus on the key vocabulary children need to learning.

Planning – This is still under development and review. White rose planning is used for maths and staff are currently using learning journeys for other subjects.



Each class teacher nominates a star of the week who receives a certificate in Friday assembly. Parents are invited by text to join the assembly and share the celebration. Nominations should be given to Jacqui Emmett by Thursday lunchtime.

Children earn stars and smileys for good behaviour, kind acts and hard work. These are recorded individually and contribute to team points.

Letters of congratulation are sent to parents of children for consistent good behaviour.


If a child displays inappropriate behaviour they will be given 3 warnings if in key stage 1 and 2 warnings if in key stage 2. (step 1) A child may miss minutes from their playtime and attend time out during morning break if they fail to complete work or do not work to a satisfactory standard.

If they continue to display inappropriate behaviour they will move to step 2 where they think it through time is given for 5/10 minutes in class.

If the behaviour still does not improve the child will move to step 3. Key stage 1 child will miss playtime, Key stage 2 children will spend 15 minutes in parallel or different classes. At step 3 and beyond an incident form is to be completed on CPOMs and sent to DW and CS

If poor behaviour continues they would move to Step 4 which would mean working with an Assistant Head, or the Headteacher until the next session or more and time out (missed lunchtime in the corridor next to the staff room). An incident slip must be completed and parents will be informed. (Stage 4 does not apply for Key stage 1)

Please look at the behaviour policy for examples of inappropriate behaviour and also zero tolerance behaviours which are dangerous and disruptive and should be brought to the attention of an Assistant Heads or Head Teacher. The child will be kept out of the class for the session or more, a phone call home will be made and parents will be asked to come in to discuss their child’s behaviour.

Copies of sanctions summaries can be found at the back of the behaviour policy. If you require any further information please see Dave Weetman.

Finally – this booklet will be updated on a regular basis so if there are things you think we need to add or amend to help new staff, please see Bev Blanchfield