Safeguarding and Child Protection Policy.

Safeguarding and Child Protection Policy

Date created – 01/09/2020

Date reviewed – 17/09/2021

Next review date –17/09/2022

Co-op Academies Trust Child Protection Policy

Co-op Academy Brownhill

Torre Drive





What to do if you have a6
Safeguarding Concern6
Process for responding to sexual violence, sexual harassment and harmful sexual behaviour7
Introduction and Ethos8
Policy Context10
Definition of Safeguarding10
Related Safeguarding Policies12
Policy Compliance, Monitoring and Review12
Key Responsibilities13
Designated Safeguarding Lead (DSL)13
The headteacher/principal15
The Academy Governing Council16
The Trustees17
Children and Young People18
Parents and Carers18
Recognising Indicators of Abuse and Neglect18
Child Protection Procedures20
Record Keeping22
Multi-Agency Working23
Confidentiality and Information Sharing23
Staff Induction, Awareness and Training25
Safer Working Practice26
Staff Supervision and Support26
Safer Recruitment27
Concerns/Allegations in Relation to Members of Staff and Volunteers, Supply and Contractors28
Children potentially at great risk30
Children who need a social worker CiN CP30
Children missing from education31
We recognise that a child going missing from education is a potential indicator of abuse or neglect. Where a child is reported to be missing education we will comply with our statutory duty to inform the local authority of any pupil who falls within the reporting notification requirements outlined in Children Missing Education – Statutory guidance for local authorities (DfE September 2016) and follow the Insert your locally agreed procedures/contact details here.31
Elective Home Education31
Children requiring mental health support31
Look after children, previously looked after and care leavers32
Safeguarding Children with Special Needs and Disabilities33
Children who attend alternative provision33
Safeguarding issues34
Peer on Peer Abuse34
All members of staff at Insert Academy Name here recognise that children are capable of abusing their peers and that it can happen both inside and outside of the academy or college and online.34
Sexual Violence and Sexual Harassment including Harmfull Sexual Behaviours37
Gangs, County Lines, Serious Violence, Crime and Exploitation38
Online Safety39
It is recognised by Insert Academy Name here that the use of technology presents challenges and risks to children and adults both inside and outside of school. Insert Academy Name here will empower, protect and educate the community in their use of technology and establish mechanisms to identify, intervene in, and escalate any incident where appropriate.39
Insert Academy Name here identifies that the breadth of issues classified within online safety is considerable, but can be categorised into three areas of risk:39
Remote Learning and Remote Welfare42
Curriculum and Staying Safe42
The Use of Premises by Other Organisations43
Local Support44
National Support44
Child Protection Cause for concern form46

Introduction and Ethos

Co-op Academy Brownhill is committed to safeguarding every student. We acknowledge that safeguarding is everyone’s responsibility and ensure all of our staff are trained to be vigilant and aware of the signs and indicators of abuse and understand and follow safe working practices.

The viewpoints and voice of children are of paramount importance to our academy and we will always listen to their wishes, thoughts and feelings, as well as identifying and supporting their needs. We will work alongside students to develop trusting, consistent and professional relationships and show we care by advocating the early help processes where possible. We will identify any difficulties or concerns early in order to act preventatively. We will always provide support and advice for families and parents/carers, whilst acting in the best interests of the student at all times and doing what matters most. Safeguarding also includes ensuring we work in an open and honest way, enabling our children to feel safe by providing a secure learning environment, are equally protected regardless of any barriers they may face and are able to grow and develop in the same way as their peers.

Co-op Academy Brownhill safeguards children by:

·     Maintaining a secure site and ensuring that all visitors to the academy are recorded, monitored and clear about how to raise a safeguarding concern should one arise.

·     Ensuring that safer recruitment practices are followed to prevent those who pose a risk to children from gaining access to them.

·     Filtering and monitoring all internet traffic into the academy to ensure that children cannot be exposed to harmful material and communication.

·     Ensuring that all staff employed by the academy have received all necessary pre-employment checks, which are recorded in the single central record (SCR).

·     Providing regular training and briefings for all staff, and volunteers, in child protection and ensuring that all staff, volunteers and visitors know who our designated safeguarding officers and designated senior lead are.

·     Ensuring that admission and attendance procedures are robust to protect children, ensure that they are safe and prevent children from going missing from education.

·     Empowering young people to identify risks both within the academy and in their community; ensuring that they have the skills and confidence to help and protect themselves and others.

·     Making sure that all children understand the importance of reporting concerns about themselves and their peers and giving them the confidence to discuss sensitive issues.

·     Providing pastoral and inclusion support to ensure that all children have access to guidance and advice, and when needed referrals for additional agency support to meet their needs.

·     Sharing information when appropriate with other agencies and services to ensure that children and their families have support to meet their needs and prevent students from harm or further harm

·     Taking immediate action and contacting the appropriate agencies when we believe that a child is in danger or is at risk of harm.

This policy is implemented in accordance with our compliance with the statutory guidance from the Department for Education, ‘Keeping Children Safe in Education’ 2021 (KCSIE) which requires individual schools and colleges to have an effective child protection policy and the Department for Education, ‘Safeguarding and protecting people for charities and trustees’ Oct 19

The procedures contained in this policy apply to all staff, (including Trustees, temporary or third-party staff and volunteers) and are consistent with those outlined within KCSIE 2021.

Policy Context

This policy has been developed in accordance with the principles established by the Children Acts 1989 and 2004 and related guidance.

This includes:

  • DfE Keeping Children Safe in Education 2021 (KCSIE)
  • Working Together to Safeguard Children 2018 (WTSC)
  • Ofsted: Education Inspection Framework’ 2019
  • Framework for the Assessment of Children in Need and their  Families 2000)
  • Early Years and Foundation Stage Framework 2017 (EYFS)
  • The Education Act 2002
  • The Education (Independent School Standards) Regulations 2014
  • The Non-Maintained Special Schools (England) Regulations 2015

Section 175 of the Education Act 2002 requires school governing bodies, local education authorities and further education institutions to make arrangements to safeguard and promote the welfare of all children who are pupils at a school, or who are students under 18 years of age. Such arrangements will have to have regard to any guidance issued by the Secretary of State.

As a result of the pandemic, we acknowledge that some children will return in September 2021 having been exposed to a range of adversity and trauma including bereavement, anxiety and in some cases increased welfare and safeguarding risks. We will work with local services (such as health and the local authority) to ensure necessary services and support are in place to support children.

Definition of Safeguarding

In line with KCSIE 2021, safeguarding and promoting the welfare of children is defined for the purposes of this policy as:

  • protecting children from maltreatment;
    • preventing impairment of children’s mental and physical health or
    • development;
    • ensuring that children grow up in circumstances consistent with the

 provision of safe and effective care; and

  • taking action to enable all children to have the best outcomes.

Child protection is part of this definition and refers to activities undertaken to prevent children suffering, or being likely to suffer, significant harm.

The academy acknowledges that safeguarding includes a wide range of specific issues including (but not limited to):

o Abuse and neglect

o Bullying (including prejudice-based and cyberbullying)

o Children in the court system

o Children with family members in prison

o Children Missing Education (CME)

o Child missing from home or care

o Child Sexual Exploitation (CSE)

o Child Criminal Exploitation

o County Lines

o Domestic abuse (including teenage relationship abuse)

o Drugs and alcohol misuse

o Extra -familial harms (Risks outside the family home)

o Fabricated or induced illness 

o Female Genital Mutilation (FGM)

o Forced marriage

o Gangs and youth violence

o Gender-based abuse and violence against women and girls

o Hate

o Homelessness

o Honour based abuse

o Human trafficking and modern slavery

o Mental health

o Missing children and adults

o Online safety

o Peer on peer abuse

o Preventing radicalisation and extremism

o Private fostering

o Radicalisation and extremism

o Relationship abuse

o Serious Violence

o Sexual Violence and Sexual Harassment

o Upskirting

o Nudes and semi nudes (Youth produced sexual imagery)

(Also see Annex B within ‘Keeping children safe in education’ 2021)

Some children have an increased risk of abuse, and additional barriers can exist for some children with respect to recognising or disclosing it. We are committed to anti-discriminatory practice and recognise children’s diverse circumstances. We ensure that all children have the same protection, regardless of any barriers they may face

Related Safeguarding Policies

This policy is one of a series in the Trust’s and academy’s safeguarding portfolio and should be read and actioned in conjunction with the policies as listed below:

  • Anti-Bullying policy
  • Attendance policy
  • Behaviour
  • Children Looked after policy
  • First Aid policy
  • Primary Relationships and Sex Education Policy (RSE)
  • Special Education Needs and Disabilities
  • Children with health needs who can’t attend school.
  • Staff handbook
  • Intimate Care policy
  • Online Safety Policy
  • School trips
  • Trust Induction Policy
  • Trust Managing concerns and allegations against staff
  • Trust Health and Safety Policy
  • Trust Positive Handling Policy
  • Trust Exclusion policy
  • Trust Staff code of conduct
  • Trust Whistle-blowing policy
  • Trust Safer Recruitment policy
  • Trust Complaints Policy
  • Trust GDPR and data protection

Policy Compliance, Monitoring and Review

The Trust expects all academies within The Coop Academies Trust to adopt this policy and to adapt it to reflect their individual academy, making reference to the locally agreed multi-agency safeguarding arrangements put in place by the safeguarding partners.

The Trust and Co-op Academy Brownhill will review this policy at least annually. The policy will be revised following any national or local policy updates as safeguarding issues emerge and evolve, including lessons learnt.

All staff (including temporary staff and volunteers) will be provided with a copy of this policy and Part one or Annex A of KCSIE , and Annex B. Copies can be found on the academy website.

Parents/carers can obtain a copy of the school’s Child Protection Policy and other related policies on request. Additionally, our policies can be viewed via the school website:

The policy forms part of our school development plan and will be reviewed annually by the Academy Governing Council (AGC) who have responsibility for oversight of safeguarding and child protection systems.

The Designated Safeguarding Lead and Head Teacher/Principal will ensure regular reporting on safeguarding activity and systems to the Academy Governing Council and the Trust safeguarding and child protection lead who will report to the Trustees.

The Trustees will not receive details of individual children’s situations or identifying features of families as part of their oversight responsibility.

Key Responsibilities

The Trustees, the Academy Governing Councils, Head Teacher/Principal, Executive Leadership Team and Senior Leadership Team have read and will follow KCSIE 2021.

The academy has nominated a link governor for safeguarding and child protection. The nominated governor will support the DSL and have oversight in ensuring that the school has an effective policy that interlinks with other related policies; that locally agreed procedures are in place and being followed; and that the policies are reviewed at least annually and when required.

The Academy Governing Council, Head Teacher/Principal and Senior Leadership Team will ensure that the Designated Safeguarding Lead is supported in their role.

Designated Safeguarding Lead (DSL)

The academy has appointed a member of the leadership team (Emma Kennedy) as the Designated Safeguarding Lead (DSL). Additionally, the academy has appointed a Deputy DSL (Joanna Summers) who will have delegated responsibilities and act in the DSLs absence.

The DSL has overall responsibility for the day-to-day oversight of safeguarding and child protection systems in the academy. Whilst the activities of the DSL may be delegated to the deputies, the ultimate lead responsibility for safeguarding and child protection remains with the DSL and this responsibility will not be delegated.

The DSL will undergo appropriate and specific training to provide them with the knowledge and skills required to carry out their role. Deputy DSLs are trained to the same standard as the DSL. The DSL and any deputy DSLs training will be updated formally every two years, but their knowledge and skills will be updated through a variety of methods at regular intervals and at least annually.

The Head Teacher/Principal will be kept informed of any significant issues by the DSL.

The DSL will act as the central contact point for all staff to discuss any safeguarding concerns.

The DSL will be given the time, training, resources and support to:

  • Maintain a confidential recording system for safeguarding and child protection concerns
    •  Coordinate safeguarding action for individual children
      • When supporting children with a social worker or looked after children the DSL should have the details of the child’s social worker and the name of the virtual school head in the authority that looks after the child (with the DSL liaising closely with the

designated teacher)

  • Liaise with other agencies and professionals in line with KCSIE 2021 and WTSC 2018
  • Ensure that locally established procedures as putting in place by the three safeguarding partners (LSCP), including referrals, are followed, as necessary. 
  • Represent, or ensure the school is appropriately represented at multi-agency safeguarding meetings (including Child Protection conferences and core group meetings)
  • Manage and monitor the school’s role in any multi-agency plan for a child.
  • During term time, the DSL will be available during school hours for staff to discuss any safeguarding concerns. Where a trained DSL (or deputy) is not on-site and can not be contacted by phone or online video, for example working from home, a senior leader will assume responsibility for coordinating safeguarding on site.
  • Help promote educational outcomes by sharing the information about the welfare, safeguarding and child protection issues that children, including children with a social worker, are experiencing, or have experienced, with teachers and academy leadership staff.
  • Be responsible for responding to domestic abuse notifications from the local authority and providing support to children and their families as appropriate
  • Ensure adequate and appropriate DSL cover arrangements in response to any closures and out of hours and/or out of term activities.
  • Ensure all staff access appropriate safeguarding training and relevant updates in line with the recommendations within KCSIE (2021).

The full responsibilities of the DSL are set out in Annex C of KCSIE – Role of the designated safeguarding lead. All designated safeguarding leads and deputy safeguarding leads must read and comply with this.

Members of Staff

All members of staff have a responsibility to:

  • Provide a safe environment in which children can learn.
  • Be prepared to identify children who may benefit from early help and may warrant Early Help intervention,
  • Understand the early help process and its role in it by reporting emerging problems that may warrant early help intervention to/by Joanna Summers
  • Understand their academy safeguarding policies and systems.
  • Undertake regular and appropriate training which is regularly updated.
  • Know what to do if a child tells them that he or she is being abused or neglected and understand the impact abuse and neglect can have upon a child.
  • Understand the academy’s procedures for recording causes for concerns and passing information on to DSLs in accordance with the academy’s recording systems.
  • Be able to identify and act upon indicators that children are, or are at risk of developing mental health issues.
  • Know how to maintain an appropriate level of confidentiality.
  • Be aware of the indicators of abuse and neglect so that they can identify cases of children who may need help or protection.
  • Understand the process for making referrals to local authority children’s social work service (CSWS) and for statutory assessments that may follow a referral, including the role they might be expected to play.

The headteacher/principal

The headteacher is responsible for the implementation of this policy, including:

  • Ensuring that staff (including temporary and supply staff), volunteers and third party contractors are informed of this policy as part of their induction
  • Communicating this policy to parents when their child joins the academy and via the academy website
  • Ensuring that the roles and responsibilities of the DSL/DDSL as referenced in Annex C of KCSiE (2021) are reflected in their job description.
  • Ensuring that the DSL has appropriate time, training and resources, and that there is always adequate cover if the DSL is absent
  • Ensuring all staff undertake appropriate safeguarding and child protection training and update this every three years.
  • Acting as the ‘case manager’ in the event of an allegation of abuse made against another member of staff (including supply staff) or volunteer where appropriate.
  • Ensuring that all recommendations made by the Trust in relation to strengthening the school’s safeguarding arrangements are actioned in line with agreed deadlines.

The Academy Governing Council

  • The academy governing council will approve this policy at each review and hold the head teacher to account for its implementation and any actions/recommendations made by the Trust and the local multi-agency partnership arrangements in respect to strengthening the academy’s safeguarding arrangements.
  • The academy governing council will create a strong culture of safeguarding in the academy in order to ensure that safeguarding and child protection are at the forefront and underpin all aspects of policy and procedure development.
  • The academy governing council members will attend the Trust’s safeguarding and child protection briefing on their strategic roles and responsibilities at least once every three years.
  • The academy governing council will appoint a lead governor, the lead governor is Natalie Hughes-Crean to monitor the effectiveness of this policy in conjunction with the full governing council.
  • Staff governors cannot be the lead governor with responsibility for safeguarding and child protection.
  • Link safeguarding governors must access the Trusts designated safeguarding governor training once every three years via the Governance hub
  • In the event that safeguarding concerns, or an allegation of abuse is made against the head teacher, the chair of governors may be asked to act as the ‘case manager’.  Alternatively, this may be the Trust safeguarding lead or the regional Chief Education Officer.
  • The academy governing council will ensure that the school has appropriate IT filtering and monitoring systems in place and should be informed in part, by the risk assessment required by the Prevent Duty in order to limit children’s exposure to online risks.
  • The academy governing council, along with the academy’s senior leadership team, are responsible for satisfying themselves and obtaining written assurances from any relevant academy lettings and alternative/off site providers and provisions that their safeguarding arrangements are secure, in keeping with the expectations of the Trust and the requirements set out in KCSIE.

The full responsibilities of the Governing Body are set out in Part Two of KCSIE – the management of safeguarding. The academy governing council will ensure that the school is fully compliant with their statutory safeguarding responsibilities.

The Trustees

In addition to the responsibilities set out in KCSE 21, Coop Academies Trust has charitable status and therefore implements the DfE guidance Safeguarding and protecting people for charities and trustees.

All trustees will have a clear oversight of how safeguarding and protecting people from harm is managed within the Trust.

The trustees will take all reasonable steps to protect from harm people who come into contact with the Trust.

This includes:

  • children
  • staff
  • volunteers
  • other people who come into contact with the Trust

The Trustees and senior managers are responsible for ensuring the Trust:

  • has appropriate policies and procedures in place, which are followed by all trustees, staff, volunteers, supply staff and third party contractors
  • checks that people are suitable to act in their roles
  • knows how to spot and handle concerns in a full and open manner
  • has a clear system of referring or reporting to relevant organisations as soon as concerns are suspected or identified
  • sets out risks and how they will be managed in a risk register which is regularly reviewed
  • follows statutory guidance, good practice guidance and legislation
  • is quick to respond to concerns and carry out appropriate investigations
  • does not ignore harm or downplay failures
  • has a balanced trustee board and does not let one trustee dominate its work – trustees should work together
  • makes sure protecting people from harm is central to its culture
  • has enough resources, including trained staff/volunteers/trustees for safeguarding and protecting people
  • conducts periodic reviews of safeguarding policies, procedures and practice

The Trustees and senior managers will ensure that a Serious Incident Notification is made to the Department for Education where required. A serious incident is an adverse event, whether actual or alleged, which results in or risks significant:

  • harm to our pupils, staff, volunteers or others who come into contact with  through its work
  • loss of our money or assets
  • damage to our property
  • harm to our work or reputation.

The Trust safeguarding and child protection lead will meet with the named trustee termly and provide an annual report to assist the Trustees with understanding common themes, identify risks and gaps and considering how these are to be addressed.

The named Trustee for safeguarding is Jane Cowell. For information on how to contact the Trust board please email  

Children and Young People

Children and young people (students/pupils) have a right to:

  • Feel safe, be listened to, and have their wishes and feelings taken into account.
  • Contribute to the development of academy safeguarding policies.
  • Receive help from a trusted adult.
  • Learn how to keep themselves safe, including online.

Parents and Carers

Parents/carers have a responsibility to:

  • Understand and adhere to the relevant school policies and procedures.
  • Talk to their children about safeguarding issues with their children and support the school in their safeguarding approaches.
  • Identify behaviours which could indicate that their child is at risk of harm including online and seek help and support from the academy or other agencies.
  • Provide more than one emergency contact for students and update the academy of any change to contact  

Where reasonably possible, schools and colleges hold more than one emergency contact number for each pupil or student. This goes beyond the legal minimum. It is good practice to give the school or college additional options to make contact with a responsible adult when a child missing education is also identified as a welfare and/or safeguarding concern. (KCSIE, Part 2, Para 88)

Recognising Indicators of Abuse and Neglect

All staff within the academy are made aware of the definitions and indicators of abuse and neglect as identified by Working Together to Safeguard Children (2018) and Keeping Children Safe in Education 2021.

Co-op Academy Brownhill recognises that when assessing whether a child may be suffering actual or potential harm there are four categories of abuse:

o Physical abuse

o Sexual abuse

o Emotional abuse

o Neglect

All members of staff are expected to be aware of and follow this approach if they are concerned about a child:

Members of staff are aware that concerns may arise in many different contexts and can vary greatly in terms of their nature and seriousness. The indicators of child abuse and neglect can vary from child to child. Children develop and mature at different rates, so what appears to be worrying behaviour for a younger child might be normal for an older child.

It is important to recognise that indicators of abuse and neglect do not automatically mean a child is being abused however, all concerns should be taken seriously and explored by the DSL on a case-by-case basis.

Parental behaviours may also indicate child abuse or neglect, so staff should also be alert to parent-child interactions or concerning parental behaviours; this could include parents who are under the influence of drugs or alcohol or if there is a sudden change in their mental health.

Safeguarding incidents and/or behaviours can be associated with factors outside the school and/or can occur between children offsite. Children can be/are at risk of abuse or exploitation in situations outside their families. Extra-familial harms take a variety of different forms and children can be vulnerable to multiple harms including (but not limited to) sexual exploitation, criminal exploitation, and serious youth violence.

By understanding the indicators of abuse and neglect, we can respond to problems as early as possible and provide the right support and services for the child and their family.

Child Protection Procedures

Co-op Academy Brownhill recognises that some children have additional or complex needs and may require access to intensive or specialist services to support them.

Co-op Academy Brownhill adheres to the Trust safeguarding expectations and Leeds Safeguarding Children Partnership. The full Leeds Safeguarding Children Partnership procedures and additional guidance relating to specific safeguarding issues can be found on their website:

All staff are aware of the process for making requests for support referrals for statutory assessments under the Children Act 1989, along with the role they might be expected to play in such assessments.

Co-op Academy Brownhill is an Operation Encompass School. This means we work in partnership with West Yorkshire Police to provide support to children experiencing domestic abuse.

  • DSLs within the academy should consider any appropriate accommodations within the education day to lessen the impact and to support the child if they need it.
    • Consideration should be given to making contact with the parent (identified victim) to offer support or signpost to other services. 

Co-op Academy Brownhill recognises that in situations where there are immediate child protection concerns identified it is NOT to investigate as a single agency but to act in line with the guidance set out by our local multi-agency safeguarding arrangements which may involve multi-agency decision making.

If a child is in immediate danger or is at risk of harm, a request for support should be made immediately to

The DSL may seek advice or guidance from the Trust Safeguarding and child protection lead before deciding next steps. They may also seek advice or guidance from a social worker at the Front Door, who are the first point of contact for the Children’s Services Duty and Advice Team.

In the event of a request for support to being necessary, parents/carers will be informed and consent to this will be sought by the DSL in line with the guidance provided by LSCP.

  • Parents/carers will be informed unless there is a valid reason not to do so, for example, if to do so would put a child at risk of harm or would undermine a criminal investigation.

If the DSL is not immediately available to discuss an urgent concern, staff can seek advice from the Deputy DSL. They may also seek advice from the Education Safeguarding Service or via consultation with a social worker from the Front Door If anyone other than the DSL makes a referral to external services, they will inform the DSL as soon as possible.

The DSL will keep all early help cases under constant review and consideration will be given to a request for support to the Front Door if the situation does not appear to be improving or is getting worse.

If, after a request for support or any other planned external intervention, a child’s situation does not appear to be improving, the DSL will consider following escalation procedures as published by LSCP to ensure their concerns have been addressed and, most importantly, that the child’s situation improves. DSLs may request support with this via the Trust safeguarding and child protection lead.

Any teacher who discovers that an act of FGM appears to have been carried out on a pupil under 18 must immediately (in consultation with the DSL) report this to the police, personally. This is a statutory duty, and teachers will face disciplinary sanctions for failing to do so.

Any other member of staff who discovers that an act of FGM appears to have been carried out on a pupil under 18 must speak to the DSL and follow the local safeguarding procedures.

Any member of staff who suspects a pupil is at risk of FGM must speak to the DSL and follow the local safeguarding procedures

Record Keeping

All safeguarding concerns, discussions and decisions, and reasons for those decisions, will be recorded on CPOMS without delay which will alert the DSL and the DDSL as required by the Trust.

Visitors to the academy who do not have access to CPOMS will be asked to complete a cause for concern form and pass this on to the DSL without delay.

The cause for concern form, and or any other notes relating to a concern about a child, will be scanned onto CPOMS, referenced and actioned, and the originals stored in a secure cabinet which is only accessed by the HT/Principal, DSL and DDSLs.

Staff will record information about any injuries observed using the body map tool on CPOMS. Staff are not permitted to take photographs for this purpose

  • If members of staff are in any doubt about recording requirements,

they should discuss their concerns with the DSL. 

The concern will be added to CPOMS as soon as possible after the incident/event, recording the child’s words verbatim. If there is an immediate concern the member of staff should consult with a DSL before adding the concern to CPOMS.  Reporting urgent concerns takes priority.

Safeguarding records are kept for individual children and are maintained using CPOMS and any paper files must be stored securely and separately from all other records relating to the child in the school. Safeguarding records are kept in accordance with data protection legislation and are retained securely by the DSL. Safeguarding records are shared with staff on a ‘need to know basis only.  Any access to these records by other people (e.g. class teacher, Ofsted inspector, auditor) should be recorded on the chronology with an explanation of why this was justified/appropriate.

Other safeguarding information that will be recorded on CPOMS:

  • Any child protection information received from the child’s previous educational establishment, Records of discussions, telephone calls and meetings with colleagues and other agencies or services
    • Professional consultations
    • Letters and emails sent and received relating to child protection matters
    • Referral forms sent to CSWS, other external agencies or education-based services
    • Minutes or notes of meetings, e.g. child protection conferences, core group meetings, etc., copied to the file of each child in the family, as appropriate
    • Formal plans for, or linked to, the child e.g. child protection plans, Early Help (previously known as CAF’s), risk assessments etc

When the child leaves the academy or college (including in-year transfers) the designated safeguarding lead will ensure their paper child protection file and/ or their CPOMS record is transferred/authorised to the new school or college as soon as possible, within 5 days for an in-year transfer or within the first 5 days of the start of a new term. Paper records will be transferred separately from the main pupil file, ensuring secure transit, and confirmation of receipt will be obtained.

In addition to the child protection file, the DSL will also consider if it would be appropriate to share any information with the DSL at the new school or college in advance of a child leaving. For example, information that would allow the new school or college to continue to provide support.

Multi-Agency Working

Co-op Academy Brownhill recognises and is committed to, its responsibility to work within the LSCP multi-agency safeguarding arrangements. The leadership team and DSL will work to establish strong and cooperative local relationships with professionals in other agencies in line with statutory guidance.

Co-op Academy Brownhill recognises the importance of multi-agency working and is committed to working alongside partner agencies to provide a coordinated response to promote children’s welfare and protect them from harm. This includes contributing to LSCP multi-agency safeguarding arrangement processes as required. Such as participation in relevant safeguarding multi-agency plans and meetings, including Child Protection Conferences, Core Groups, Strategy Meetings, Child in Need meetings or other early help multi-agency meetings.

Confidentiality and Information Sharing

Co-op Academy Brownhill recognises our duty to share relevant information with appropriate agencies in matters relating to child protection at the earliest opportunity as per statutory guidance outlined within KCSIE 2021.

All staff must be aware that they cannot promise confidentiality in situations that might compromise a child’s safety or wellbeing.

The Head Teacher/Principal or DSL will disclose information about a student to other professionals on a ‘need to know basis.

All members of staff must be aware that whilst they have duties to keep any information confidential, they also have a professional responsibility to share information with other agencies to safeguard children.

Co-op Academy Brownhill has an appropriately trained Data Protection Officer (DPO) as required by the General Data Protection Regulations (GDPR) to ensure that our school is compliant with all matters relating to confidentiality and information sharing requirements.

The Data Protection Officers for Coop academies Trust is GDPR Sentry

The academy GDPR lead is: Bev Blanchfield

The GDPR lead will liaise with GDPR Sentry where required.

The Data Protection Act 2018 and GDPR do not prevent the sharing of information for the purposes of keeping children safe. Fears about sharing information must not be allowed to stand in the way of the need to safeguard and promote the welfare and protect the safety of children (KCSIE 2021).

DfE Guidance on Information Sharing (July 2018) provides further detail which can be found on the shared area on the staff network/intranet.

Under Data Protection legislation (General Data Protection Regulation & Data Protection Act 2018) a pupil or their nominated representative has a number of legal rights in respect of information relating to them. These rights include the right to access and the right to rectification of inaccurate data. Therefore all information will be accurately recorded, objective in nature and expressed in a professional manner.

Any child who has a child protection file has a right to request access to it.  However, neither the child nor the parent has an automatic right to see all the information held in child protection records. Information can be withheld if the disclosure:

  • could cause serious harm or is likely to cause serious harm to the physical or mental health or condition of the child or another person; or
  • could reveal that the child or another person has been a subject of or may be at risk of child abuse, and the disclosure is not in the best interests of the child; or
  • is likely to prejudice an on-going criminal investigation; or
  • information about the child also relates to another person who could be identified from it or the information has been given by another person who could be identified as the source, unless the person has consented to the disclosure or the person providing the information is an employee of the establishment or the Local Authority. 

It is best practice to make reports available to the child or their parents unless the exceptions described above apply.  If an application is made to see the whole record, advice can be sought from the DPO.


The academy has a Complaints policy available to parents, pupils and visitors who wish to report concerns. This can be found on the Trusts website here.

All reported concerns will be taken seriously and considered within the relevant and appropriate process. Anything that constitutes a low-level concern, or an allegation against a member of staff or volunteer, will be dealt with under the specific Procedures for Managing Safeguarding Concerns and  Allegations against Staff policy.

Staff Induction, Awareness and Training

All members of staff have been provided with a copy of Part one of ‘Keeping Children Safe in Education (2021) which covers safeguarding information for all staff.

  • School leaders, including the DSL will read the entire document.
  • School leaders and all members of staff who work directly with children will access annex B within Keeping Children Safe in Education 2021.
  • All members of staff have signed to confirm that they have read and

understood KCSIE. All staff have read this on CPOMS and confirmed they have read and understood.

The DSL will ensure that all new staff (including agency and third party staff) receive child protection training to ensure they are aware of the academy’s internal safeguarding processes as part of their induction.

All staff members (including agency and third-party staff) will receive appropriate child protection training to ensure they are aware of a range of safeguarding issues. This training will include online safety and will take place at least annually.

In addition to specific child protection training, all staff will receive regular safeguarding and child protection updates, via email, e-bulletins and staff meetings at least annually, to provide them with relevant skills and knowledge to safeguard children effectively.

All staff members (including agency and third-party staff) will be made aware of the academy’s expectations regarding safe and professional practice via the staff code of conduct and the ‘guidance for safer working practices for those working with children and young people in education settings (May 2019).

The DSL and Head Teacher/Principal will provide an annual report to the Academy Governing Council and the Trust safeguarding and child protection lead detailing safeguarding practices using the Trust proforma and will maintain an up to date register of who has been trained. No data will be shared identifying individual children.

Although the academy has a nominated lead for the Academy Governing Council (Natalie Hughes-Crean), all governors will access appropriate safeguarding training with the Trust which covers their specific strategic responsibilities.

Safer Working Practice

All members of staff are required to work within our clear guidelines on safer working practice as outlined in the Trust code of conduct.

Staff will be made aware of the academy’s Behaviour Policy and the Trust’s Positive Handling Policy.  Any physical interventions/use of reasonable force must be in line with agreed policy and procedures, the child’s positive handling plan and national guidance.

All staff will be made aware of the professional risks associated with the use of social media and electronic communication (such as email, mobile phones, texting, social networking). Staff will adhere to relevant school policies including Online Safety and Information Technology Acceptable Use Policies.

Staff Supervision and Support

Any member of staff affected by issues arising from concerns for children’s welfare or safety can seek support from the DSL.

The induction process will include familiarisation with child protection responsibilities and procedures to be followed if members of staff have any concerns about a child’s safety or welfare.

The academy will provide appropriate supervision and support for all members of staff to ensure that:

  • All staff are competent to carry out their responsibilities for safeguarding and promoting the welfare of children
  • All staff are supported by the DSL in their safeguarding role.
  • All members of staff have regular reviews of their own practice to ensure they improve over time.
  • All staff should be familiar with the Employee Assistance service provided by Bupa which can be contacted 24/7 on 0800 269 616 or at

The DSL recognises the stressful and traumatic nature of child protection work. Support is available for any member of staff from the DSL. The DSL  can put staff in touch with outside agencies for professional support if they so wish. Staff can also approach organisations such as their Union or other similar organisations directly.

Safer Recruitment

Co-op Academy Brownhill is committed to ensure and develop a safety culture and that all steps are taken to recruit staff who are safe to work with our students and staff.

Co-op Academy Brownhill will follow relevant guidance in the Trust Safer Recruitment policy and Keeping Children Safe in Education 2021 (Section 3 ‘Safer Recruitment’) and from The Disclosure and Barring Service (DBS) 

The Academy Governing Council and leadership team are responsible for ensuring that the academy follows safe recruitment processes outlined within the Trust’s policy and guidance.

The school maintains an accurate Single Central Record (SCR) in line with the Trust expectations and statutory guidance.

The Academy Governing Council will ensure that there are at least one of the panel members who conducts the interview process has completed safer recruitment training within the last 5 years.

Co-op Academy Brownhill is committed to supporting the statutory guidance from the Department for Education on the application of the Childcare (Disqualification) Regulations 2009 and related obligations under the Childcare Act 2006 in schools and will ask all staff and regular volunteers that fall within the scope of this guide to complete the Trust Disqualification form.

We expect all staff to disclose any reason that may affect their suitability to work with children including convictions, cautions, court orders, or refused or cancelled the registration of childcare of children’s homes or been disqualified from private fostering.

All members of staff will be reminded of the Trust’s staff code of conduct and understand that their behaviour and practice must be in line with it.

Staff will sign to confirm that they have read and understood the Trust code of conduct on Paragon.

Concerns/Allegations in Relation to Members of Staff and Volunteers, Supply and Contractors

Co-op Academy Brownhill is required to follow the Department for Education’s statutory guidance for schools on Keeping Children Safe in Education (2021). Part Four of the guidance deals with managing concerns or allegations that might indicate a person may pose a risk of harm if they continue working in regular or close contact with children.

Co-op Academy Brownhill recognises that it is possible for any member of staff, including Governors, central staff, Trustees, contractors, agency and third-party staff (including supply teachers) and visitors to behave in a way that gives rise to concern.

All staff should feel able to raise concerns about poor or unsafe practise and potential failures in the school safeguarding regime. The leadership team at  Co-op Academy Brownhill will take all concerns or allegations received seriously.

The DfE statutory guidance identifies two levels of allegations/concerns:

1. Allegations that may meet the harm threshold:

  • indicates they have harmed a child, or may have harmed a child;
  • means they have committed a criminal offence against or related to a child;
  • behaved towards a child or children in a way that indicates he or she may pose a risk of harm to children; or
  • behaved or may have behaved in a way that indicates they may not be suitable to work with children (This includes any behaviour that may have happened outside of school that might make the individual unsuitable to work with children. This is known as transferable risk.)

2. Allegations/concerns that do not meet the harm threshold – referred to for the purposes of this guidance as ‘low-level concerns’.

  • is inconsistent with the staff code of conduct, including     inappropriate conduct outside of work;
    • does not meet the allegations threshold or is otherwise not considered serious enough to consider a referral to the LADO.

Concerns and/or allegations should be referred immediately to the Head Teacher/Principal who should conduct basic enquiries following the Trust’s Managing Safeguarding Concerns and Allegations against staff policy and in line with local procedures to establish the facts to help them determine whether there is any foundation to the concern/allegation, being careful not to jeopardise any potential future police investigation.

The information collected will help to determine what further action may need to be taken. As part of this assessment, the Head Teacher/Principal may contact their HR manager, the Trust safeguarding and child protection lead or their Chief Education Officer for support and advice.

If the Head Teacher/Principal decides this to be an allegation, and if not done so already, they must alert the Trust’s Safeguarding and Child Protection Lead and relevant regional Chief Education Officer (who will notify the Chair of the Governing Council)  if possible before making their referral to their Local Authority Designated Officer (LADO) although the referral should not be unnecessarily delayed.

The Head Teacher/Principal will contact the Local Authority Designated Officer (LADO) in line with Children’s Integrated Safeguarding Services to agree on further action to be taken in respect of the child and staff member.

In the event of allegations of abuse being made against the Principal/Head Teacher, staff are advised that allegations should be reported to the regional Chief Education Officer. They will inform the Chair of the Academy Governing Council and the LADO.

The Chair of the academy council will then attend LADO strategy meetings alongside the CEdO and or the TSL and HR manager.

All staff should feel able to raise concerns about poor or unsafe practise and such concerns will always be taken seriously by the leadership team.

All members of staff are made aware of the Trust’s Whistleblowing Policy.

It is a disciplinary offence not to report concerns about the conduct of a colleague that could place a child at risk.

Staff can access the NSPCC whistleblowing helpline if they do not feel able to raise concerns regarding child protection failures internally.

  • Staff can call 0800 028 0285 (8:00 AM to 8:00 PM Monday to Friday)

or email

Co-op Academy Brownhill has a legal duty to refer to the Disclosure and Barring Service (DBS) anyone who has harmed, or poses a risk of harm, to a child, or if there is reason to believe the member of staff has committed one of a number of listed offences, and who has been removed from working (paid or unpaid) in regulated activity, or would have been removed had they not left. The DBS will consider whether to bar the person.

If these circumstances arise in relation to a member of staff at our academy, a referral will be made as soon as possible after the resignation or removal of the individual in accordance with advice from the LADO and/or HR and the Trust safeguarding and child protection lead.


Children potentially at great risk

Whilst all children should be protected, the staff and Governors at Co-op Academy Brownhill recognise some groups of children are potentially at greater risk of harm.

hildren who need a social worker CiN CP

Children may need a social worker due to safeguarding or welfare needs. Children may need this help due to abuse, neglect and complex family circumstances. The academy recognises that a child’s experiences of adversity and trauma can leave them vulnerable to further harm, as well as educationally disadvantaged in facing barriers to attendance, learning, behaviour, and mental health.

Where children have been identified as having a social worker, this will inform decisions about safeguarding (for example, responding to unauthorised absence or missing education where there are known safeguarding risks) and about promoting welfare (for example, considering the provision of pastoral and/or academic support, alongside action by statutory services).

Information may be shared with the staff within the academy so that decisions can be made in the best interests of the child’s safety, welfare and educational outcomes.

The name and contact number of the social worker should be added to CPOMS.

Children missing from education

We recognise that a child going missing from education is a potential indicator of abuse or neglect. Where a child is reported to be missing education we will comply with our statutory duty to inform the local authority of any pupil who falls within the reporting notification requirements outlined in Children Missing Education – Statutory guidance for local authorities (DfE September 2016) and follow the procedures.

Children who are absent, abscond or go missing during the school day are vulnerable and at potential risk of abuse, neglect, CSE or CCE including involvement in county lines. Academy staff members must follow the academy’s procedures for dealing with children who are absent/go missing, particularly on repeat occasions, to help identify the risk of abuse and neglect including sexual abuse or exploitation and to help prevent the risks of their going missing in future.

Elective Home Education

The academy will inform their LA of all deletions from their admission register when a child is taken off the roll to be home educated. EHE Team, Adams Court, Kildare Terrace, Leeds LS12 1DB. or 0113 3785028

Where a parent/carer has expressed their intention to remove a child from the academy with a view to educating at home, the academy will work with the Local authority and other key professionals to coordinate a meeting with parents/carers where possible. Ideally, this will be before a final decision has been made, to ensure the parents/carers have considered what is in the best interests of each child. This is particularly important where a child has SEND, is vulnerable, and/or has a social worker.

Children requiring mental health support

All staff will be made aware that mental health problems can, in some cases, be an indicator that a child has suffered or is at risk of suffering abuse, neglect or exploitation. Staff are aware of how children’s experiences can impact their mental health, behaviour and education.

Staff are well placed to observe children day-to-day and identify those whose behaviour suggests that they may be experiencing a mental health problem or be at risk of developing one.

If staff have a mental health concern, they should refer to the academy guidance when responding to this or seek advice from the senior mental health lead, Jacqui Emmett.  If the mental health concern also relates to a safeguarding concern, immediate action should be taken by speaking to the DSL or a deputy and recorded on CPOMS.

Look after children, previously looked after and care, leavers.

Co-op Academy Brownhill understands the most common reason for children becoming looked after is as a result of abuse and/or neglect.

Staff will be provided information to understand what this means for children in this circumstance so that they have the skills, knowledge and understanding to keep looked after children safe

The member of staff responsible for Looked after children and previously looked after is Maggie Webb. They will hold information and where required will share the legal status with those staff that need to know which will also include the child’s contact arrangements with birth parents or those with parental responsibility.

The staff member responsible for Looked after children and previously looked after will also have information about the child’s care arrangements and the levels of authority delegated to the carer by the authority looking after him/her. The designated safeguarding lead should have details of the child’s social worker and the name of the virtual school head in the authority that looks after the child. This information should be held on CPOMS.

Designated safeguarding leads will add the details of the local authority Personal Advisor appointed to guide and support the care leaver on CPOMS and should liaise with them as necessary regarding any issues of concern affecting the care leaver.

Safeguarding Children with Special Needs and Disabilities

Co-op Academy Brownhill acknowledges that children with special educational needs and disabilities (SEND)  can face additional safeguarding challenges as they may have an impaired capacity to resist or avoid abuse. The DSL will work closely with the SENDCo to plan support as required.

Co-op Academy Brownhill will ensure that children with SEN and disabilities, specifically those with communication difficulties will be supported to ensure that their voice is heard and acted upon.

Members of staff are encouraged to be aware that children with SEN and disabilities can be disproportionately impacted by safeguarding concerns, such as bullying and exploitation.

All members of staff will be encouraged to appropriately explore possible indicators of abuse such as behaviour/mood change or injuries and not to assume that they are related to the child’s disability and be aware that children with SEN and disabilities may not always outwardly display indicators of abuse. To address these additional challenges, our school will always consider extra pastoral support for children with SEN and disabilities.

Children who attend alternative provision

The academy recognises that children in Alternative Provision often have complex needs and may be at additional risk of harm and appropriate risk assessments/support plans must be in a place where pupils access provision offsite.

When the academy places a pupil with an alternative provision provider, the academy will continue to be responsible for the safeguarding of that pupil.

The academy will take steps to satisfy themselves that the provider meets the needs of the pupil.

The academy will complete the Trust’s alternative provision approval form which requires appropriate safeguarding checks to be carried out on the establishments and individuals working at the establishment, i.e. those checks that the academy would otherwise perform in respect of its own staff.

Safeguarding issues

Preventing radicalisation

All members of the staff recognise children are vulnerable to extremist ideology and radicalisation and is part of the academy’s safeguarding approach.

Our academy will ensure that, as far as possible, all front line staff will undertake to Prevent awareness training (e.g. Workshop to Raise Awareness of Prevent [WRAP]) to support them to identify children who may be susceptible to an extremist ideology or present changes in the children’s behaviour, which could indicate that they may be in need of help or protection.

The academy’s designated safeguarding lead (and any deputies) is aware of local procedures for making a Prevent referral. Julia Holden, Prevent Education Officer. LCC, Tel: 0113 3785831 Mobile: 07891273720

Peer on Peer Abuse

All members of staff at Co-op Academy Brownhill recognise that children are capable of abusing their peers and that it can happen both inside and outside of the academy or college and online.

All staff will be given the training to help them recognise the indicators and signs of peer on peer abuse and know how to identify it and respond to reports. All staff should understand that, even if there are no reports in their schools or colleges, it does not mean it is not happening.  It may be the case that it is just not being reported. As such, it is important if staff have any concerns regarding peer on peer abuse, they should speak to their designated safeguarding lead (or deputy).

Most cases of pupils hurting other pupils will be dealt with under the academy’s behaviour policy but this child protection and safeguarding policy will apply to any allegations that raise safeguarding concerns. This might include where the alleged behaviour:

  •  is serious, and potentially a criminal offence;
    •   could put pupils in the academy at risk;
    • is violent;
    •  involves pupils being forced to use drugs or alcohol;
    •  involves sexual exploitation, sexual abuse or sexual violence and/or harassment, such as indecent exposure, sexual assault, upskirting, or consensual and non-consensual sharing of nudes and semi-nude images and/or videos.

All staff are expected to challenge inappropriate behaviours between peers, many of which are listed below, that are actually abusive in nature. Downplaying certain behaviours, for example dismissing sexual harassment as “just banter”, “just having a laugh”, “part of growing up” or “boys being boys” can lead to a culture of unacceptable behaviours, an unsafe environment for children and, in worst-case scenarios, a culture that normalises abuse leading to children accepting it as normal and not coming forward to report it. The starting point regarding any report will always be that there is a zero-tolerance approach to sexual violence and sexual harassment and it is never acceptable and it will not be tolerated.

Co-op Academy Brownhill believes that abuse is abuse and will never be tolerated. All victims will be taken seriously and offered appropriate support, regardless of where the abuse takes place.

We will ensure children know they can talk and report abuse by talking to any member of staff of the academy they feel comfortable with and via the report button on the academy website knowing their concerns will be treated seriously. The website will also have a range of local and national organisations that can provide support should they need it. Children are made aware of the above organisations as part of the curriculum and reminded all contact details are on the website.

Staff will be mindful that, even if there are no reported cases of peer on peer abuse, such abuse may still be taking place and is simply not being reported;

Co-op Academy Brownhill recognises that peer on peer abuse can take many forms, including but not limited to:

  • bullying (including cyberbullying, prejudice-based and discriminatory)
    • abuse in intimate  personal relationships between peers;
    • physical abuse which can include hitting, kicking, shaking, biting, hair pulling, or otherwise causing physical harm;
    • sexual violence, such as rape, assault by penetration and sexual assault; (this may include an online element which facilitates, threatens and/or encourages sexual violence); 
    • sexual harassment, such as sexual comments, remarks, jokes and online sexual harassment, which may be standalone or part of a broader pattern of abuse;
    • causing someone to engage in sexual activity without consent, such as forcing someone to strip, touch themselves sexually, or to engage in sexual activity with a third party;
    • consensual and non-consensual sharing of nudes and semi nudes images and or videos (also known as sexting or youth produced sexual imagery);
    • upskirting, which typically involves taking a picture under a person’s clothing without their permission, with the intention of viewing their genitals or buttocks to obtain sexual gratification, or cause the victim humiliation, distress or alarm;
    • initiation/hazing type violence and rituals (this could include activities involving harassment, abuse or humiliation used as a way of initiating a person into a group and may also include an online element).

Staff and leadership are mindful that some peer on peer abuse issues may be affected by gender, age, ability and culture of those involved. This includes the recognition that:

  • it is more likely that girls will be victims and boys’ perpetrators, but that all peer on peer abuse is unacceptable and will be taken seriously;
    • children who are lesbian, gay, bi, or trans (LGBT) can be targeted by their peers. In some cases, a child who is perceived by their peers to be LGBT (whether they are or not) can be just as vulnerable as children who identify as LGBT;
    • children with SEND being disproportionately impacted by behaviours such as bullying and harassment, without outwardly showing any signs; and

All allegations of peer on peer abuse will be recorded on CPOMS, investigated, and dealt with in line with this and all other associated academy policies, anti-bullying, online safety, exclusions and behaviour.

Alleged victims, perpetrators and any other child affected by peer on peer abuse will be supported by the school appropriately (e.g. providing therapeutic/pastoral support, working with parents/carers, and in cases of sexual assault, informing the police or Front Door.

Whilst a zero-tolerance approach will be taken towards this kind of behaviour, the academy also recognises that perpetrators can also be victims of abuse and will consider this in their response.

We will minimise the risk of peer-on-peer abuse by:

  • challenging any form of derogatory or sexualised language or behaviour, including requesting or sending sexual images
    • ensuring our curriculum helps to educate pupils about appropriate behaviour and consent

Sexual Violence and Sexual Harassment including Harmful Sexual Behaviours

Co-op Academy Brownhill has implemented the guidance/advice outlined in part five of KCSIE 2021 and ‘Sexual violence and sexual harassment between children in schools and colleges’ Sep 2021

We recognise sexual violence and sexual harassment can occur between two children of any age and sex, from primary through to second stage and into colleges. It can occur through a group of children sexually assaulting or sexually harassing a single child or group of children. Sexual violence and sexual harassment exist on a continuum and may overlap; they can occur online and face to face (both physically and verbally) and are never acceptable.

Staff will maintain an attitude of ‘it could happen here and will always address inappropriate behaviour even if it appears to be relatively innocuous, recognising that this is an important intervention that helps prevent problematic, abusive and/or violent behaviour in the future.

Staff will receive specific training to support them with identifying and responding to incidents of this nature as part of a whole-school approach, and as part of this training, will be alerted to the understanding that even if there are no reports, such abuse may still be taking place and is simply not being reported and that staff understand that a pupil harming a peer could be a sign that the child is being abused themselves, and that this would fall under the scope of this policy.

If a pupil makes an allegation of abuse against another pupil the academy staff will follow the procedures set out on pages 7 and 8.

The DSL is responsible for responding to such concerns in keeping with KCSE 2021 and the Trust’s expectations. The DSL must also consider any locally agreed procedures as set out by the Multi-agency safeguarding arrangements.   sp The DSL is responsible for coordinating support to any victims, and the perpetrators.

Where a pupil(s) has exhibited inappropriate/harmful sexualised behaviour and/or exhibited inappropriate/harmful sexualised behaviours towards others, an AIM (Assessment, Intervention, Moving On) checklist must be completed and saved in CPOMS. If appropriate, contact should be made with the Front Door Safeguarding Hub by the Duty and Advice Team. The contact number for professionals is 0113 3760336  (as per the flow chart). Advice and support can also be obtained from Claire Dodd, Trust Safeguarding Lead

The Trust safeguarding and child protection lead must be alerted to all incidents of sexual violence and sexual harassment that require a risk assessment management plan (RAMP)

Whilst any report of sexual violence or sexual harassment should be taken seriously, staff should be aware it is more likely that girls will be the victims of sexual violence and sexual harassment and more likely it will be perpetrated by boys.

The staff at Co-op Academy Brownhill will reassure all victims that they are being taken seriously and that they will be supported and kept safe. We recognise children who are victims of sexual violence and sexual harassment, wherever it happens, will likely find the experience stressful and distressing and may adversely affect their educational attainment. A safeguarding and support plan will be implemented to protect and support the pupil to ensure their education is not disrupted. We will never give a victim the impression that they are creating a problem by reporting sexual violence or sexual harassment. Nor will they ever be made to feel ashamed for making a report.

Co-op Academy Brownhill also has a duty to manage any identified risks and provide the alleged perpetrator(s) with an education, safeguarding support as appropriate and implement any disciplinary sanctions. The academy will take disciplinary action and provide appropriate support.  These are not mutually exclusive actions. They can, and should, occur at the same time if necessary.

Gangs, County Lines, Serious Violence, Crime and Exploitation

Co-op Academy Brownhill recognises the impact of gangs, county lines, serious violence, crime and exploitation. It is recognised that the initial response to child victims is important and that staff will take any allegation seriously and work in ways that support children and keep them safe.

All staff have been trained and recognise the need to be vigilant for the signs that may include, but not exclusively:

  • Unexplained gifts/new possessions – these can indicate children have been approached by/involved with individuals associated with criminal networks/gangs.
  • Children who go missing for periods of time or regularly come home late.
  • Children who regularly miss school or education or do not take part in education.
  • Change in friendships/relationships with others/groups.
  • Children who associate with other young people involved in exploitation.
  • Children who suffer from changes in emotional well-being.
  • Significant decline in performance.
  • Signs of self-harm/significant change in wellbeing.
  • Signs of assault/unexplained injuries.

Online Safety

It is recognised by Co-op Academy Brownhill that the use of technology presents challenges and risks to children and adults both inside and outside of school. Co-op Academy Brownhill will empower, protect and educate the community in their use of technology and establish mechanisms to identify, intervene in, and escalate any incident where appropriate.
Co-op Academy Brownhill identifies that the breadth of issues classified within online safety is considerable, but can be categorised into three areas of risk:
  • content: being exposed to illegal, inappropriate or harmful material;

for example, pornography, fake news, racist or radical and extremist


  • contact: being subjected to harmful online interaction with other users; for example, commercial advertising as well as adults posing as children or young adults; 
  • conduct: personal online behaviour that increases the likelihood of,or causes, harm; for example, making, sending and receiving explicit images, or online bullying;
  • commerce – risks such as online gambling, inappropriate advertising, phishing and or financial scams. If staff feel  pupils, students or staff are at risk, they should report it to the Anti-Phishing Working Group (

The DSL has overall responsibility for online safeguarding within the school but will liaise, as necessary, with other members of staff.

Co-op Academy Brownhill uses a wide range of technology. This includes computers, laptops, tablets and other digital devices, the internet, our learning platform, intranet and email systems.

All academy owned devices and systems will be used in accordance with our acceptable use policies and with appropriate safety and security measures in place.

Co-op Academy Brownhill recognises the specific risks that can be posed by mobile technology, including mobile phones and cameras. In accordance with KCSIE 2021, the academy has appropriate policies in place that are shared and understood by all members of the community.

  • Further information regarding the specific approaches relating to this can be found in our online safety and Information Technology Acceptable Use policies which can be found on Co-op Academy Brownhills website.

Co-op Academy Brownhill will do all we reasonably can to limit children’s exposure to online risks through our school IT systems and will ensure that appropriate filtering and monitoring systems are in place. However, students and adults may have access to systems external to the school control such as mobile phones and other internet-enabled devices and technology and where concerns are identified appropriate action will be taken.

  • All users will be informed that use of our systems can be monitored, and that monitoring will be in line with data protection, human rights and privacy legislation.
    • Any access to material believed to be illegal will be reported immediately to the appropriate agencies, such as the Internet Watch Foundation and the police.
    •  When implementing appropriate filtering and monitoring, Co-op Academy Brownhill will ensure that “over blocking” does not lead to unreasonable restrictions as to what children can be taught with regards to online teaching and safeguarding.

Co-op Academy Brownhill acknowledges that whilst filtering and monitoring is an important part of school online safety responsibilities, it is only one part of our approach to online safety.

  • Children will use appropriate search tools, apps and online resources as identified following an informed risk assessment.
    • Childrens’ internet use will be supervised by staff according to their age and ability.
    • Children will be directed to use age appropriate online resources and tools by staff.

Co-op Academy Brownhill will ensure a comprehensive whole school curriculum is in place to enable all children to learn about and manage online risks effectively as part of providing a broad and balanced curriculum.

Co-op Academy Brownhill will ensure that online safety training for all staff is integrated, aligned and considered as part of our overarching safeguarding approach.

The DSL will respond to online safety concerns in line with child protection and other associated policies such as anti-bullying and positive behaviour.

Co-op Academy Brownhill will ensure any remote sharing of information, communication and use of online learning tools and systems will be in line with privacy and data protection requirements.

All communication with children and parents/carers will take place using school-provided or approved communication channels; for example, school-provided email accounts and phone numbers and/or agreed systems e.g. Google meet 

  • Any pre-existing relationships or situations which mean this cannot be complied with will be discussed with the DSL.

Staff and children will engage with remote teaching and learning in line with existing behaviour principles as set out in our academy positive behaviour policy/code of conduct and Acceptable Use Policies.

Staff and children will be encouraged to report issues experienced at home and concerns will be responded to in line with our child protection and other relevant policies.

When delivering remote learning, staff will follow our Remote Learning and Acceptable Use Policy (AUP)

Parents/carers will be made aware of what their children are being asked to do online, including the sites they will be asked to access. Co-op Academy Brownhill will continue to be clear who from the academy their child is going to be interacting with online.

Parents/carers will be asked to ensure children are appropriately supervised online and that appropriate parental controls are implemented at home.

Remote Learning and Remote Welfare

Remote Learning and Remote Welfare

If children are being asked to learn online at home, for example, because of the coronavirus pandemic, Co-op Academy Brownhill will follow the guidance provided by the Trust and from the DfE on safeguarding and remote education (DfE, 2021b). In addition to following the Guidance for Safer Working Practice (Safer Recruitment Consortium, 2019) and the supporting COVID Addendum for Guidance for Safer Working Practice (Safer Recruitment Consortium, 2020)

Where children are remote learning, and the DSL has identified a child to be vulnerable, on the edge of social care support, or who would normally receive pastoral-type support in school, they should ensure that a robust communication plan is in place for that child or young person. The communication plans can include remote contact, phone contact, door-step visits. Other individualised contact methods should be considered and recorded. Details of this plan must be recorded, as should a record of contact made.

Co-op Academy Brownhill recognises that attending school is a protective factor for children and situations such as periods of national lockdown can affect the mental health of pupils and their parents/carers. Staff will be aware of these issues and have due regard for them in setting expectations of pupils’ work where they are at home.

Curriculum and Staying Safe

Co-op Academy Brownhill will ensure that children are taught about safeguarding, including online safety, as part of providing a broad and balanced curriculum.

We recognise that the academy plays an essential role in preventing abuse and helping children to understand and identify the parameters of what is an appropriate child and adult behaviour; what is ‘safe’; to recognise when they and others close to them are not safe; and how to seek advice and support when they are concerned. 

Our curriculum provides opportunities for increasing self-awareness, self-esteem, social and emotional understanding, assertiveness and decision making so that children have a range of age-appropriate contacts and strategies to ensure their own protection and that of others. As well as this, they will be taught about power, relationship and sex education, online safety, online bullying, sexting, child exploitation (CSE/CCE), youth generated images, female genital mutilation (FGM), preventing radicalisation, peer on peer abuse, consent, online safety, anti-bullying, unhealthy and abusive family relationships in an age-appropriate way.

Co-op Academy Brownhill is aware of the most recent communication from the DfE on the mandatory implementation of Primary Relationships and Sex Education Policy and will ensure that this is embedded into the curriculum.

Our school systems support children to talk to a range of staff. Children will be listened to and heard, and their concerns will be taken seriously and acted upon as appropriate.

The Use of Premises by Other Organisations

Where services or activities are provided separately by another body using the school premises, the Head Teacher/Principal and Governors will seek written assurance that the organisation concerned has appropriate policies and procedures in place with regard to safeguarding children and child protection and that relevant safeguarding checks have been made in respect of staff and volunteers and inspect these as needed.

The safeguarding requirement should be included in the lease/hire agreement as a condition of use and occupation of the premises.

If this assurance is not achieved, an application to use premises will be refused.


All members of staff have a responsibility for maintaining awareness of buildings and grounds security and for reporting concerns that may come to light.

Appropriate checks will be undertaken in respect of visitors and volunteers coming into the school as outlined within guidance. Visitors will be expected to sign in and out via the office visitors log and to display a visitor’s badge whilst on site.

Head Teachers and principals should use their professional judgment about the need to escort or supervise such visitors.

Any individual who is not known or identifiable on-site should be challenged for clarification and reassurance.

The academy will not accept the behaviour of any individual (parent or other) that threatens school security or leads others (child or adult) to feel unsafe. Such behaviour will be treated as a serious concern and may result in a decision to refuse access for that individual to the academy site.

Local Support

All members of staff in Co-op Academy Brownhill are made aware of local support available.

  •  LA Education safeguarding team
    • 0113 3789685
  • Contact details for the LADO
  • Children’s Social Work Services
    • ▪ Front door: 0113 3760336
    • ▪ Out of Hours Number: 0113 2409536
  • Police
    • ▪ 101 (or 999 if there is an immediate risk of harm)
  • Local Multi-agency safeguarding arrangements

National Support

Support for staff

Support for Students

Support for adults

Support for Learning Disabilities

Domestic Abuse

Honour Based Violence

Sexual Abuse and CSE

Online Safety

Radicalisation and Hate